Question

How do I schedule paginated report delivery to multiple email recipients?
This question addresses the scheduling of paginated report deliveries to multiple recipients. It looks at how to automate the process of sending reports to a list of users via email on a scheduled basis. The goal is to configure Power BI to ensure that each recipient receives the correct report at the appropriate time, based on predefined schedules.

Answer 1

To schedule paginated report delivery to multiple email recipients in Power BI, you can use subscriptions available in the Power BI service with Power BI Premium or Premium Per User (PPU) licensing. The process involves creating an email subscription for the paginated report and specifying multiple recipients by entering their email addresses, separated by semicolons.

To automate this effectively:

1. Navigate to the paginated report in the Power BI workspace and click on the "Subscribe" button.

2. In the subscription settings, configure the delivery schedule (e.g., daily, weekly, at a specific time).

3. Enter multiple recipient email addresses and customize the subject and message body if needed.

4. Optionally, configure parameter values or filters that should apply to the report snapshot being delivered.

5. Save the subscription. The Power BI service will now automatically generate and send the report via email according to the defined schedule.

For dynamic recipient lists or advanced distribution logic (e.g., based on roles), consider integrating with Power Automate or embedding the report in Power BI Report Server, where you can configure data-driven subscriptions. This allows recipient lists to be pulled from a data source and customized per user or group.