How would you deal with a project sponsor who keeps shifting the project s objectives

Question

How do you handle a project sponsor who frequently changes project objectives while keeping the team focused and the project on track?

Answer 1

Dealing with a project sponsor who frequently shifts objectives requires clear communication and structured processes. Here's a simplified approach:

1. Understand Their Reasons
   • Discuss why the objectives are changing and identify the real priorities.
2. Document Objectives
   • Clearly define and record the agreed objectives to create a reference point.
3. Explain the Impact
   • Highlight how changes affect the timeline, budget, and resources.
4. Use a Change Process
   • Introduce a process to evaluate and approve changes systematically.
5. Set Boundaries
   • Define what can change and what must remain stable to avoid disruptions.
6. Communicate Regularly
   • Provide updates to keep the sponsor informed and reduce unnecessary changes.