What s the best way to implement project knowledge repositories using Confluence Notion

Question

Our team uses both Confluence and Notion for different types of content, and it’s getting messy. What’s the best way to set up a proper project knowledge base using these tools together? Any structure or workflow tips that have worked for you?

Answer 1

Project knowledge repositories eliminate knowledge silos and allow for easier onboarding and cooperation. Confluence and Notion both provide versatile but unique capabilities for knowledge management.

• Structure using templates – Use Confluence's project documentation templates (e.g., decision logs and retrospectives) or Notion's page database to maintain consistency.

• Use connected databases in Notion – Create relational structures that enable you to connect tasks, teams, and documents inside a single workspace.

• Implement permissions and ownership – Use page limits in Confluence and shared team spaces in Notion to limit access and modifications.

• Tag everything – Use tags or labels to filter by sprint, release, or project phase.

• Add real-time Jira widgets to Confluence – Or embed tools like Miro, Loom, or Figma in Notion.

• Create searchable indexes – Use table of contents macros in Confluence or database filters in Notion to make information easier to find.

Both tools excel when used with discipline and taxonomy. Choose Confluence for close integration with Jira and Notion for flexibility and visual documentation.